Board Meeting July 13th, 2015

The HOA Board of Directors met at the Clubhouse on July 13th, 2015 at 600pm.  Items discussed included: The Annual Meeting, Compliance report/ARC requests, Fire in PKW, door staining, clubhouse security, new plants in the landscape, concrete work, tables at the pool and parks, hiring new monitor for the pool.

The Homeowners’ Annual Meeting will be held August 10th at 600pm.  Agenda items include: an election for 2 Board positions, a presentation from the HOA’s insurance agent, a Fire Safety presentation, and a 2016 budget preview.

Compliance/ARC: Following last month’s letter to homeowners regarding compliance, the Board received six ARC requests. The main topic of discussion was penetration to the exterior of the buildings.  According to our CCRs, section 5.11,”…no penetration of or attachments to the exterior surfaces is allowed without the prior written approval of the Board of Directors.”  There was much discussion regarding the purpose of the rule, possible water damage, the precedent of past approvals, etc.  While there was some debate regarding how the Board will handle such requests, it was agreed that homeowners need to request approval before any work is done.  If you are not sure, ask first.

Fire: See separate post on this site, “Fire 10192 SW Morrison Street”.

Door staining: West Coast Forensics was retained for quality control on the door staining project.  Work started on the week of June 25th. Some of the doors have not been refinished to an acceptable level.  This is being corrected.

Clubhouse: A new security camera system has been installed in the clubhouse.

Landscaping: The second half of the community received new plants beginning on June 11th.

Concrete work: There are a few areas in need of concrete work throughout our community.  A bid has been requested from a contractor.  Please notify TMG if you know of any concrete in a common area in need of repair.

Pool: At the last meeting (June 8th) the Board voted on a plan to ensure that our new automatic chemical administration system (CAT500) was being properly utilized and maintained.

Certain conditions were not met by our pool maintenance vendor, Wet Kat.  The Board convened an emergency session on June 18th and terminated the contract with Wet Kat.  Orca Pacific was retained to provide pool maintenance services for the remainder of the summer.

One downside of this action was that Orca would not provide services on Saturday or Sunday.  Actions were taken to mitigate the problems this may cause.  Additional pool cleaning will be provided by our janitorial service, our pool monitor, and volunteers.

A new pool monitor was hired. They will be trained this week and should start on July 18th.  Homeowners are urged to comply with all pool rules and to treat the monitor with respect.

A proposal to purchase a portable pool vacuum was approved.

Draft minutes of this meeting should be posted soon on TMG’s site.  The minutes become official when approved by the Board, usually at the next Board Meeting. The next scheduled Meeting is the Annual Homeowners’ meeting on August 10th at 600pm.

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