Category Archives: meetings

Board Meeting April 13th

The HOA Board of Directors met at the Clubhouse on April 13th, 2015 at 600pm.  Items discussed included: the appointment of a new Board member, a chemical controller for the pool and a vendor to clean the pool, ARC requests,  staining of Forest unit front doors, and ongoing maintenance issues.

New Board member: Board VP, Bob Balaski sold his home last month and moved to a nearby neighborhood.  The Board unanimously agreed on Ken Cumings to replace him on the Board.  Mike Hildenbrand will now be the Vice-President and Ken will be the Board Member At Large.

Pool: Orca Pacific has been contracted to install an automatic chemical controller.  This should keep the chlorine and PH levels consistent and reduce the need to close the pool or call someone to fix the imbalances.  Wet Kat has been retained to clean the pool.  They did our pool maintenance last year and were the only vendor wiling to respond on Saturdays and Sundays.  We are in the process of hiring a pool monitor.  The Board decided to have them start in June rather than wait until July as in previous years.

ARC: There were two requests form a homeowner to modify the exterior of their home.  The first request was in regards to an exterior mounted security camera.  The Board approved the request with some conditions regarding color and installation method.  The second request involved attaching artwork to an exterior wall using a screw.  The Board denied the request to penetrate the exterior with screws.  An alternative method of displaying the artwork was suggested.  The Board urges all homeowners to submit any request to modify the exterior of their homes BEFORE they make the modification.

Door staining:  Routine staining of the Forest doors was not scheduled for a couple of years.  However, several of the doors are in poor shape and many others are getting close to being in need of refinishing.  At the last meeting, the Board selected a vendor to do the work.  Since then, the Board members have surveyed the 110 Forest unit doors and selected approximately one third for immediate refinishing.  All of the doors in the following buildings will be refinished: 1, 4, 11, 14, 17, and 18.  There are a few other doors in poor shape that will also be done at this time.  Affected homeowners will be notified before any work is done.

Maintenance: Metal railings throughout the community are in the process of being repaired and repainted. There are also several landscape projects that are in the process of completion, including: plant replacement, tree pruning, and general hardscaping. This is just a summary of the Board Meeting and should not be considered as a replacement for the official meeting minutes.

Draft minutes of the meeting should be posted soon on TMG’s site.  The minutes become official when approved by the Board, usually at the next Board Meeting. The next scheduled Board Meeting is May 11th at 600pm.

Board Meeting March 9th

The Board of directors met at the clubhouse March 9th and discussed the following topics: landscaping issues, maintenance of entry railings and Forest exterior doors, pool maintenance vendors, and a system for the pool that would monitor and adjust the chlorine levels.

Landscaping: Robert Littleton (Landscape Committee Chair) gave a report.  Half of our community had new plants installed.  The second half will be done in the next few months.   We have sent  plant list to our vendor for a quote.  Some rock has been installed in the landscape.  This also is still a work in progress.

Pool Maintenance: The Board agreed to install a system that will automatically monitor and adjust the chlorine in our pool.  At the next meeting will choose a maintenance vendor and pool monitors.

Forest doors refinishing: ‘Color Perfexion’ was hired to work on two Forest doors.  This work was compared to the work of Two Brothers.  The Board has decided to go with Color Perfexion.  Approximately 30 of the most needy doors will be addressed in the first phase this year.  (If you believe your door should be included in this group, please let the Board know ASAP.)

Ongoing maintenance: Crews will be in our neighborhood in March cleaning gutters (Windwood, Trillium, and Foresta), fixing some metal railings, and tree trimming.

In addition to the Board and a TMG representative, twelve homeowners were in attendance.  After the meeting, there was an informal gathering downstairs.

Meeting minutes will not be official until approved by the Board at the April 13th meeting.  All meeting minutes are posted on TMG’s site.

Board Meeting February 9th

The Board of directors met at the clubhouse February 9th and discussed the following topics: end of year financial statement, landscaping issues, maintenance of entry railings and Forest exterior doors, Clubhouse reservations, and a system for the pool that would monitor and/or adjust the chlorine levels.

Year end financial statement: We finished the year in the black.  One of the budget items was deferred until this budget year (plant replacements) .  Still, revenues exceeded expenses.

Landscaping issues: The Board agreed to a three year plan for tree pruning (funded from reserves).  This was recommended by the landscaping committee.  Also, a large broken tree behind 10152 SW Windwood Way will be removed on Feb 16th.   Landscapers will be at the clubhouse on the same day trimming trees. A proposal for fixing a drainage issue near 10198 SW Morrison was approved.

Exterior doors: Some of the Forest doors are in need of repair or refinishing.  We have been unable to make contact with the original vendor. The same vendor who recently painted our homes was hired to repair one door on Taylor.  The Board also tasked another vendor to repair one door on Windwood and one door on Morrison.  The work on these two doors is pending warmer weather.

The Board amended to Clubhouse Reservation Policy by removing the clause that limited the user to the lower level.

Repair work to some entry railings will be done in the next few weeks (weather permitting).

For more details, see TM’s site or contact your favorite Board Member.

Next HOA Board Meeting March 9th

March 9th, 2015, 600pm                                                                                       at the PKW Clubhouse.   10353 SW Taylor St.

After the meeting, join us downstairs for an informal gathering. (BYOB).